The following lists the key duties expected of the various roles on the Club Committee. Where a role is not filled, their key duties will be shared amongst other members of the Committee. The list is not exhaustive, but gives an indication of the responsibilities of the different posts.
Chair
The figurehead of the club, responsible for providing leadership and direction. Oversees the smooth running of the club, chairs committee meetings, and ensures that all officers are supported in their roles.
Key duties:
- Lead and manage committee meetings, ensuring decisions are made and actioned.
- Represent the club at external meetings and events.
- Support other committee members in their duties.
- Ensure the club operates in line with its constitution and relevant governing body requirements.
Secretary
Acts as Archery GB’s primary point of contact for the club and manages all administrative communication within and outside the club.
Key duties:
- Handle day-to-day administration and correspondence.
- Organise committee meetings and the Annual General Meeting (AGM).
- Prepare and circulate meeting agendas and minutes.
- Maintain membership records and manage renewals.
- Keep and archive official club documents.
- Order and distribute club merchandise (shirts etc).
- Maintain club distribution lists and channels (WhatsApp groups, email distribution lists etc).
Treasurer
Responsible for managing all club income and expenditure, ensuring transparency and accountability in financial matters.
Key duties:
- Maintain accurate and up-to-date financial records.
- Ensure club funds are banked promptly and spent appropriately.
- Prepare financial reports for each committee meeting and the AGM.
- Oversee payment of affiliation fees and other required subscriptions.
- Manage any budgets allocated to specific activities or officers.
Safeguarding Officer
Primary contact for all safeguarding concerns relating to children and vulnerable adults.
Key duties:
- Implement and maintain safeguarding policies and procedures in line with Archery GB guidance.
- Ensure DBS Enhanced Disclosures and other vetting checks are up to date for relevant roles.
- Record and report any safeguarding concerns in accordance with policy.
- Provide advice and guidance to members on safeguarding matters.
Equipment Officer
Responsible for the care, maintenance, and inventory of all club equipment.
Key duties:
- Maintain an up-to-date inventory, including locations of all equipment.
- Identify and arrange repairs or replacement of equipment.
- Oversee purchase of new equipment as authorised by the committee.
- Ensure all equipment is labelled, stored, and used correctly.
Records Officer
Manages official shooting records for all primary club members.
Key duties:
- Process and maintain a record of all members’ official score submissions
- Record and maintain members’ handicaps and classifications in line with Archery GB.
- Provide up to date information to the Tournaments Officer as and when requested.
- Manage the award and distribution of achievement badges.
- Maintain adequate stock of badges and order replacements when needed.
Tournaments Officer
Organises and administers internal and external competitions run by the club.
Key duties:
- Plan and manage the club’s shooting calendar and tournament schedule.
- Maintain and update trophies, including purchase and distribution.
- Ensure any required equipment is available and set up for events.
- Liaise with external bodies for hosted competitions.
Courses Secretary
Administers the club’s Beginners’ Courses.
Key duties:
- Act as the first point of contact for course enquiries.
- Manage course bookings and waiting lists.
- Collect application forms and relevant documentation.
- Issue course completion certificates.
- Provide support to attendees during courses.
Junior & Young Adult Representative
Represents the views and needs of junior and young adult (U21) members to the committee (via the Safeguarding Officer if this role is filled by someone U18).
Key duties:
- Act as a friendly point of contact for new junior members.
- Ensure junior members and their parents/guardians are aware of this role.
- Raise any junior-related issues with the committee.
Head Coach
Leads and coordinates the coaching team within the club.
Key duties:
- Ensure coaching qualifications and renewals are up to date.
- Support and mentor other coaches.
- Identify coaching equipment needs and report them to the Equipment Officer.
- Promote best coaching practices in line with Archery GB guidance.
Webmaster
Manages the club’s online presence and technical infrastructure.
Key duties:
- Maintain the club website, including hosting and domain registration.
- Update content as required (or delegate updates where appropriate).
- Ensure the website complies with relevant data protection and safeguarding standards.
Ordinary Member
Committee members without a specific portfolio who contribute to discussions, decision-making, and club activities.
Key duties:
- Support committee projects and initiatives.
- Assist with events and activities as required.
- Attend and participate in committee meetings.